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| Digital Asset Management Solutions |
Digiatal Asset Management Solution (DAMS) is the conversion of paper documents of your organization into digital format. Once on your desktop, these documents can be retrieved effortlessly in seconds.Thousands of organizations around the world are converting the paper documents into the digital format every day instead of paper filing systems.The reasons for this change are obvious and simple:
- Prevents lost records
- Saves storage space
- Manages records easily
- Finds documents quickly
- Makes images centrally available
- Eliminates need for file cabinets
A complete flow comprise of following steps :
Scanning and Cleanup
Major advancements in scanning technology make paper document conversion fast, inexpensive, and easy. A good scanner will make putting paper files into your computer easy. The images are then post processed in order to make them readable.
Vectorization
Currently, there are thousands of maps / Engineering documents probably in several different formats e.g. mylar sheets, and other formats from legacy systems. The biggest challenge is to convert most if not all of these documents into a consistent vector format.
Storage
The storage system provides long-term and reliable storage for documents. A good storage system will accomodate changing documents, growing volumes and advancing technology.
Indexing
The index system creates an organized document filing system and makes future retrieval simple and efficient. A good indexing system will make existing procedures and systems more effective.
Retrieval
The retrieval system uses information about the documents, including index and text, to find images stored in the system. A good retrieval system will make finding the right documents fast and easy.
Access
Document viewing should be readily available to those who need it, with the flexibility to control access to system. A good access system will make documents viewable to authorized personnel, whether in the office, at different locations, or over the Internet.
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